Dear <<First Name>>
CFB TREASURER VACANCY
As you will already have read in the February newsletter, Maureen Wood will be stepping down from her Treasurer role from the end of March, so we are looking for a replacement. To date there has been no response, so we thought it might be helpful to give you some more detail about what the role involves.
To be perfectly brutal, if we don't have a Treasurer we can't actually function as an organisation; it's as simple as that. So, we hope there is someone out there who would be willing to offer their help.
It would be an ideal position for an organised person who is retired or semi- retired, computer literate with spreadsheets, has some spare time on their hands and has some form of book keeping or accounting experience. It is a voluntary role.
Ideally, the replacement will be one person who can manage all our finances; however, we're sure it could be possible to make it a shared role.
The main duties, in no particular order of priority, are:
keeping accurate financial records - the current system is set up, on a spreadsheet, in an efficient and easy to maintain way, so would not need to be started from scratch.
monitoring cashflow and reporting to the Co-ordinating Group every 3 months for their quarterly meetings; this is not onerous just a simple summary of the position current at the time.
paying in monies, (cash and cheques) at the Coventry in the Shambles
arranging for the re-imbursement of expenses that CFB people have incurred and the payment of cheques; this involves visiting the Coventry.
paying for the hire of halls for meetings and events, mainly the Quaker Meeting House and St Margaret's Hall and usually on a monthly basis.
counting donations received from stalls, events and monthly meetings and paying this in at the Coventry.
preparing annual accounts to submit to Companies House and HMRC, as we are a Community Interest Company. (We are considering paying a professional to carry out this statutory task so it may not be the direct responsibility of the Treasurer).
When written down, this does all sound a lot. In reality these tasks are spread out over the year and there will be weeks when very little needs to be done at all.
Maureen has kindly offered to talk about the role to anyone who may be interested, please contact her:
01225 865089; firstname.lastname@example.org
or at: email@example.com
Maureen would also help to induct the new person and guide them in the early days of doing the job.